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Administration & Reporting Coordinator - Australia
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  • Contract Term - (February 2019 – June 2020) with possible 2-year extension
  • Located in Canberra, Australia
  • DFAT Aid Adviser Remuneration Framework (ARF) A1 monthly rate


Specialist Health Service (SHS)

Managed by Abt Associates Australia and located in the centre of Canberra, the Specialist Health Service (SHS) provides strategic input on health to the Australian Government’s Department of Foreign Affairs and Trade (DFAT).

DFAT posts and desks around the globe and in Canberra contact the SHS for assistance with any health-related topic. SHS responds to these requests through either the direct, rapid provision of policy advice or briefings to DFAT, or through the identification, contracting and management of adviser(s) to undertake field-based work (reviews, designs, evaluations or specific technical advice).


The Opportunity

We are currently inviting applications for the role of Administration and Reporting Coordinator to provide broad functional reporting, administrative, office management, client service and day-to-day support to the Specialist Health Services operations, reporting to the Senior Administration & Finance Manager.

Individuals considering this role must have excellent interpersonal skills, communication skills and attention to detail; and able to demonstrate relevant experience.

The position is approved by DFAT from February 2019 to June 2020, with the possibility of an additional 2-year extension.

A Terms of Reference providing further details of this opportunity is available from our website at:


Key Selection Criteria

The preferred applicant will have:

  • Demonstrated experience building effective relationships with external stakeholders and internal staff;
  • Extensive administration 5yrs + or equivalent combination of relevant education and experience;
  • Demonstrated experience in reporting, with advanced data collection and analysis;
  • Expert administration skills utilising Word, Excel, Power Point, Visio and Adobe Acrobat;
  • Demonstrated experience in working with and having a strong understanding of databases;
  • Effective prioritisation and time management skills and the ability to multi-task in a high-volume environment.


Further Information & Application

Applications should be submitted online via the Careers page of Abt Associates’ website and must include a CV and covering letter addressing the key selection criteria listed via the position description:

Any applications submitted without a key selection criteria response will not be considered.

Contact Officer:  Gael Haimes; Telephone:  02 6191 6401

Applications close: 5pm, Sunday 20 January 2019 (AEST)

You must have full Australian working rights to be eligible for consideration for this role.

We welcome and thank all applicants; however only shortlisted applicants will be contacted.


Abt Associates – Who We Are

Abt Associates is a recognised leader in the international development sector. Working with our many partners, Abt Associates implements bold innovative solutions to improve the lives of the community and deliver valued outcomes for our clients. We provide a comprehensive range of services from policy to service delivery in the public and private sectors contributing to long term benefits for clients and communities. Operating in remote and challenging environments, we offer innovative solutions, extensive experience in the region, strong technical capacity, and a proven project management track record. We are committed to gender equity in our employment strategies and encourage applications from capable women. Abt Associates is a child safe organisation and promotes the safety, wellbeing and inclusion of all children.

For more information about our company and what we do visit our website at

Job Ref: AU0001AA000324
Country / Region: Australia
Occupational Area: Office Administration and Accounts
Job Type: Long Term Advisor
Submitted: 04-01-2019
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